FleetPRO — Run your entire fleet-wash business from one app

Why switch

Still tracking washes on a spreadsheet?

Most fleet washers run on printed checklists, group texts, and a spreadsheet someone updates at 11pm. Here’s what that costs you.

THE OLD WAY

Paper, texts & spreadsheets

Truck #Washed?WhoNotes

Truck 101✓?J.R.think so

Truck 102—skipped??

Truck 103✓???no photo

Truck 104✓✓M+Jbilled twice!

Truck 105page 2 lost

✕Client calls asking “did you come today?”
✕Missed trucks and double-billed washes
✕Invoices built by hand, days later
✕No proof of work when payment is disputed

WITH FLEETPRO

One live system of record

Truck #StatusCrewProof

Truck 101COMPLETEDBlake📷 2:41 PM

Truck 102COMPLETEDBlake📷 2:58 PM

Truck 103COMPLETEDMarcus📷 3:12 PM

Truck 104IN PROGRESSMarcuslive

Truck 105QUEUED——

Every check-off timestamped, with crew name & photos
Clients watch progress live — the calls stop
Invoice auto-built from completed work in one tap
Branded report = permanent proof of every wash

The real product — no mockups

From the first scan to the final invoice

These are actual screens from FleetPRO. What your crew, your clients, and you see every day.

1Work Mode · for your crew

Your crew’s whole day, in their pocket.

Every vehicle in the fleet, grouped and color-tagged. Crews scan a unit number or tap a truck, work the checklist, and mark it done — progress updates live for the whole team.

Point the camera at a unit number — it jumps straight to that vehicle
Unlimited custom services & checklists — interior, exterior, anything
Before/after photos and notes attached to every vehicle
One tap sends the branded completion report when the day’s done

Work Mode — vehicle checklist with completion progress

2Dashboard · for you

Know your numbers without opening a spreadsheet.

Revenue collected vs billed, net profit, outstanding receivables, fleet vs service split, and vehicles washed — by week, month, or year, with one-tap QuickBooks export.

Live revenue trend, expenses, and Net-30 aging buckets
CRM with customers, tags, estimates, invoices, and schedules
Incremental QuickBooks CSV export of collected invoices
Push notifications the moment reports, payments, or tips land

app.fleetpro — Dashboard

FleetPRO business dashboard — revenue, profit, and fleet analytics

3Client Portal · for your customers

Clients watch their fleet get cleaned — live.

Every client gets their own login: next service countdown, live per-service progress, spending history, service photos, and every invoice one tap from paid.

Live progress bars per service — no more “did you come today?” calls
Card-on-file & auto-pay, or one-tap approval per invoice
Urgent requests and questions routed straight to your inbox
Full history of branded reports and per-vehicle records

Client portal — next service, live fleet progress, and spending

4Estimates & Payments · for your cash flow

Quote it, win it, get paid — with tips.

Send a public estimate link your customer accepts in one tap. Convert it to an invoice with a hosted payment page — Stripe-powered card payments, optional tips, and automatic paid-status sync.

Public accept/decline estimate links with PDF download
Payable invoice pages with built-in tip prompts (10/15/20%)
Smart invoices auto-priced from completed vehicles and your rates
Payouts straight to your bank via Stripe — customers pay the exact total

Hosted payable invoice page with tip selector and Pay button

Up and running fast

Three steps to a paperless wash operation

1

Set up your services & crew

Add clients and their fleets, configure services, checklists and pricing, and invite your crew by email. Bulk-import thousands of vehicles in minutes.

2

Wash & scan in the field

Crews scan each truck’s unit number, work the checklist, and snap before/after photos. Progress updates live for you and your client.

3

Report, invoice & get paid

Send a branded completion report, generate the invoice automatically from completed work, and watch it get paid online — tips included.

And a whole lot more

Built to run the entire business

Smart Scheduling

Month, week, and day calendar views with crew assignment, job overviews, and recurring fleet projections.

Team & Roles

Admins, crew, and clients each get their own view. Invite by email — everyone sees exactly what they should.

Geofenced Timecards

Crew clock in only when scheduled, on time, and physically on the job site. Payroll-accurate periods.

Branded Email Reports

Four report templates with your logo, colors, checklists, crew notes, and before/after photos — or white-label entirely.

Secure & Multi-Tenant

Row-level security isolates every business’s data. Two-step verification, strong passwords, photo archive backups.

Contracts & E-Sign

Send service agreements your clients sign online — drawn or typed signature, full audit trail.

Price Book & Rates

Org-wide services and packages plus per-client, per-vehicle-group rates and à-la-carte add-ons.

QuickBooks Export

One-tap incremental export of collected invoices — line items, tax, and discounts reconcile to the penny.

Web + Native iOS

Run the office from any browser and the field from a native iPhone app — same login, instant push notifications.

Simple, scalable pricing

Start free. Upgrade when you grow.

Every plan includes Work Mode, unit scanning, scheduling, invoicing, online payments, and the client portal.

Free

$0/mo

For solo operators getting off paper.

Start Free

Work Mode & unit scanning
Scheduling & invoicing
Online payments & client portal
Up to 3 clients · 1 seat

Starter

$29.99/mo

For growing crews and a few fleets.

Start Free, Upgrade In-App

Everything in Free, more clients & seats
Custom service checklists
Report templates & branding
Custom vehicle groups

Everything you need to know

No. FleetPRO’s bulk importer is built for scale — paste from a spreadsheet or upload a CSV, and load thousands of vehicles in minutes with a live progress bar. Fleets of 5,000+ trucks import cleanly from the desktop web app.

Yes. The office runs in any web browser, and the field runs as a native iOS app with live camera unit-number scanning, photo capture, and instant push notifications. Same login, same data, synced in real time.

Absolutely. Each client gets a secure portal with live progress per service, spending history, service photos, and every invoice payable online by card — with card-on-file and auto-pay if they want it. They can even leave a tip.

Connect your bank through Stripe in a few minutes. Invoices get a hosted payment page with an optional tip prompt; payments land in your account, invoices flip to Paid automatically, and tips are 100% yours.

FleetPRO is multi-tenant with database row-level security — every record is scoped to your organization, and roles (admin, crew, client) control exactly who sees what. Optional two-step verification protects every account, and photos are double-archived.

Yes. You define unlimited service types with their own checklists — interior, exterior, cargo floor wash, mat decon, even inspections. Plus add-ons like engine degrease or tire shine, and per-vehicle-group pricing. Service customers (house wash, driveways) live alongside fleets in the same CRM.

Nothing. The Free plan covers a small operation with no credit card required. Upgrade in-app only when you need more clients, seats, or advanced features — and yearly billing gives you 3 months free.

Run your entire fleet-wash
business from one app.